Systems Diagnostic
Centralizes all booking sources with clear job stages, customer history, and reliable crew assignment
For Residential & Commercial Cleaning
Cleaning Service Systems That Keep Crews and Bookings Aligned
Stop juggling bookings, crew schedules, and customer follow-up across different places.
No tech prep needed. We'll guide you.
Know who's where
Clear job assignment and text notifications ensure crews show up prepared
All sources in one place
Phone, website, and marketplace requests land in one place with proper scheduling
Systematic follow-up
Consistent reminders convert one-time clients into monthly or quarterly accounts
A day in the life
Before and after working with Systemly
See how Cleaning Service Systems That Keep Crews and Bookings Aligned teams go from chaos to clarity
Before
6:30am
Check texts from 3 different crew leads about who's going where today
8:00am
Customer calls to book, manually check a paper schedule to find an opening, promise to call back
10:00am
Crew texts asking for client address. Scramble through phone notes to find it
12:30pm
Realize you forgot to follow up with last week's one-time client about monthly service
3:00pm
Customer calls asking about their invoice. Can't remember if they paid cash or card
5:30pm
Crew finishes early, has 2 hours of downtime because next job isn't until evening
After
6:30am
All crews already have their schedules via SMS with client addresses and service details
8:00am
Customer books online via website. The system assigns an available crew and sends confirmation
10:00am
Crew has all client details in Jobber app: address, access notes, service checklist
12:30pm
Automatic follow-up already sent to one-time client with "Switch to Monthly" booking link
3:00pm
Open the job record: invoice sent after the job, payment status shows paid
5:30pm
Jobs are clustered by location. Less downtime, more jobs per day
Real scenarios from Cleaning Service Systems That Keep Crews and Bookings Aligned teams we’ve worked with
Solutions
How we help cleaning service systems that keep crews and bookings aligned teams
We match your specific challenges with the right solution package. Each one is designed to fit where you are now and where you want to go.
Complete Setup Package
Routes new bookings to the right crew, sends reminders, and requests reviews after job completion
Monthly Maintenance
Standardizes crew checklists, adds quality verification steps, and gives owners clear visibility across active jobs
Common challenges
What we hear from cleaning service systems that keep crews and bookings aligned teams
01
Bookings come in from phone, website, and marketplace apps with no single place to track them
Impact: Double bookings, missed appointments, and unclear crew assignments
02
Crew schedules are managed by text messages and memory
Impact: Confusion about who is working where, last-minute scrambles, inconsistent quality
03
No consistent follow-up for recurring services or reviews
Impact: Lost recurring revenue, fewer reviews, weaker referrals
04
Payment collection is scattered across cash, checks, Venmo, and late invoices
Impact: Cash flow issues, unpaid jobs, time wasted tracking down payments, unclear job profit
What we build
What we build for cleaning service systems that keep crews and bookings aligned teams
WordPress website + booking capture
We build or refresh WordPress sites that capture bookings and route them to the right crew.
Text and email follow-up
We set up scheduled follow-up texts and emails using tools like Mailchimp or your built-in messaging.
Booking, deposits, and payments
We connect booking and deposits to your payment tools (like Square or Stripe) so jobs are confirmed and paid.
Custom intake forms
We create intake forms for service type, access notes, and frequency, embedded on your site or in your tools.
We work with what you already use
Don't see your exact setup? We work with most systems you already have and tie them together so you get time back for the work that actually makes you money.
Results
What you can expect
Real outcomes we deliver for Cleaning Services teams every week.
Crew knows where to go
Automatic job assignment + SMS notifications ensure crews show up prepared with the right equipment
Recurring revenue grows
Systematic follow-up for monthly/quarterly services converts one-time clients into recurring accounts
More 5-star reviews
Automatic review requests after job completion increase review volume and visibility
Integration
Tools we work with
We integrate with the tools Cleaning Services teams already use. No forced migrations, no platform lock-in.
Jobber
Housecall Pro
Square
Google Calendar
Twilio
QuickBooks
Don't see your tool? We work with most platforms and can build custom integrations.
Templates
Templates built for Cleaning Services teams
Start with the DIY templates that match how Cleaning Services teams handle pricing, intake, and follow-up. Use them now, then upgrade to a full system when you are ready.
Template
Cleaning Service Price List Template
Editable pricing template for residential and commercial cleaning packages, add-ons, and recurring service tiers.
View template →Estimate missed-call revenue leak
Before you implement, estimate how much revenue and profit is at risk from missed calls and slow follow-up in your current workflow.
Open Missed-Call CalculatorFrequently asked questions
Do you work with Jobber?+
Yes. We work with Jobber and other booking platforms. We align booking intake, crew scheduling, and customer follow-up inside your existing setup.
Can you integrate with our booking widget?+
Most booking widgets have integration options. We connect them so all bookings land in one place with proper tagging.
How long does setup take for a cleaning company?+
Setup moves in stages based on your size and current tools. We start by organizing intake and scheduling, then layer in follow-up and reporting once the basics are steady.
Will this work for both residential and commercial cleaning?+
Yes. We design separate tracking views for residential and commercial with appropriate stages, crew assignment rules, and follow-up for each.
What if we already use Jobber but it's not set up right?+
We start with a cleanup: fix job stages, standardize service types, clean up customer records, then layer in the improvements. No migration required.
Can you help with review collection?+
Yes. We set up review requests after job completion so happy customers can leave feedback without you chasing them.
Contact
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